FIG. 70.--Stock Book.--Right-hand Folio (Section 224).
=226.= Every book received into the library must be entered in the stock book, and a separate book should be kept for the reference and lending departments and for every branch. Provision is made in the ruling for any needful cross-reference to the withdrawals book, and a column is used for any remarks required to elucidate further the history of each book. When a book is discarded it is entered in the withdrawals book, and the page of this register is carried into the appropriate column in the stock book against the original entry. The stock is balanced annually by the withdrawals of the year being deducted from the total stock as ascertained at the end of the previous year, plus all the new additions. Withdrawn numbers should be applied to new books so as to prevent blanks in the sequence, and such books must be entered in the stock book in its chronological order, and cross-references made between the new and original entries.
+-----++---------------------++-----++-------+-------++--------++----+ |Page.|| Classification. ||Total||Bought.| Pre- || Special|| | | || ||Vols.|| |sented.|| Collec-|| | | || || || | || tions. || | | |+-+-+-+-+-+-+-+-+-+-+-++ || | ++--+--+--++----+ | || | | | | | | | | | | || || | || | | || | +-----++-+-+-+-+-+-+-+-+-+-+-++-----++-------+-------++--+--+--++----+ | || | | | | | | | | | | || || | || | | || | | || | | | | | | | | | | || || | || | | || | | || | | | | | | | | | | || || | || | | || | | || | | | | | | | | | | || || | || | | || | | || | | | | | | | | | | || || | || | | || | | || | | | | | | | | | | || || | || | | || | | || | | | | | | | | | | || || | || | | || | | || | | | | | | | | | | || || | || | | || | | || | | | | | | | | | | || || | || | | || | | || | | | | | | | | | | || || | || | | || | | || | | | | | | | | | | || || | || | | || | | || | | | | | | | | | | || || | || | | || | | || | | | | | | | | | | || || | || | | || | | || | | | | | | | | | | || || | || | | || | | || | | | | | | | | | | || || | || | | || |
FIG. 71.--Abstract Sheet for Stock and Withdrawals Book (Section 225).
This will cause occasional irregularities in the progression of numbers of the “Accession Number” column, but it is of much greater importance not to allow extensive blanks to occur in this series of numbers, as it will play havoc with the charging system later on. This method of re-entering cannot be done with stock books having the accession numbers ready printed, and librarians who use this form must make up their minds to run a very irregular series of numbers.